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Date: April 26, 2012
Place: West Orlando Baptist Church, Winter Garden, Florida
Directors Present: Brian Woollet, George Houston, Mac McKinney, Michael
Mais and Yvonne Motto
Directors Absent: None
Others Present: J. V. Womack, Management Company
CALL TO ORDER
Brian Wollett, President called the meeting to order at 6:30 P.M. and a quorum was established.
Officer Carter and Officer Avila of the Winter Garden Police Department provided an update of activity in the area. At the Boards request they will patrol for individuals driving “donuts” on the grass at the entrance to the community.
APPROVAL OF MINUTES
Yvonne made a motion to approve the minutes of the March 15, 2012 Board of Directors meeting as submitted. Michael seconded the motion and the motion carried by unanimous vote.
COMMITTEE REPORTS
Grounds Report: Mac indicated that he had nothing new to report.
Community Relations: Yvonne indicated there was nothing new to report.
ARB: Mac reported that there had been no requests during the past month.
Financial Report: Yvonne reviewed the Financial Report. J. V. reviewed the Collections Report. Mac made a motion to approve the reports as presented. George seconded the motion and the motion carried by unanimous vote.
Violations Report: J. V. reviewed the Violations Report (Copy attached to the minutes). J. V. reviewed a letter received from the Association attorney regarding a continuing legal matter involving the condition of a property. The Board agreed that the matter should continue to be pursued due to a lack of improvement in the condition of the property. J. V. will advise the Association attorney regarding the decision of the Board.
OLD BUSINESS
Fence Bids: There was a presentation by a representative of McMurphy’s Fencing. Following the presentation the Board of Directors reviewed the 3 bids obtained for replacing the wood fence along the West Orange Trail with a vinyl fence. It was determined that McMurphy’s was the successful bidder for this project. There was a discussion of the payment plan and the draft of a letter to be mailed to each owner affected by this project. J. V. will draft a letter and sent a copy to each Board member to review and approve. Further discussion of the contents of this letter.
NEW BUSINESS
J. V. reviewed a proposal received from Green Valley Landscape Management, Inc. It was noted that there were additional services provided in the landscape proposal with no increase in cost. Following a discussion of the proposal, George made a motion to hire the new landscape contractor. Michael seconded this motion and the motion carried by unanimous vote. J. V. will send a certified letter to the current contractor allowing the 30 day notice of cancellation that is provided in the contract. He will also request the new contractor to provide a contract based on the proposal for signature, as well as proof of insurance coverage.
OTHER BUSINESS/OPEN SESSION
None.
ADJOURNMENT
Yvonne made a motion that the meeting be adjourned. Michael seconded this motion and the motion carried by unanimous vote. The meeting was adjourned at
7:30 P.M.
Respectfully Submitted
For the Secretary
J. V. Womack, L.C.A.M.
Managing Agent
